Job Title: Administrator
Location: Eastbourne
Job Type: Permanent, Full-Time (37.5 hours per week)
Salary: Up to £30,000 per annum (dependent on experience) + benefits
Our client, a well-established firm of Chartered Accountants, is seeking an organised and proactive Administrator to join their team in Eastbourne.
Due to continued growth, they are looking to recruit an Administrator to support their busy office and administration team. This is a varied and hands-on role, ideal for someone with strong administrative experience, excellent attention to detail, and confidence working with numerical information.
This is primarily an administrative position, supporting the day-to-day running of the office, client administration, and internal processes. While there are some finance-related responsibilities, these are largely focused on data entry, cashbooks, reconciliations, and maintaining accurate records.
The successful candidate will enjoy a varied workload and be happy supporting both administrative and operational functions within a busy professional services environment.
Key Responsibilities
- Managing client records and maintaining databases
- Handling incoming and outgoing post, emails, and online documentation
- Arranging couriers and logging, tracking, and returning client records
- Supporting diary management, including coordinating meetings and marketing meetings
- Liaising with clients and colleagues to resolve administrative queries
- Preparing, scanning, filing, and maintaining documents
- Assisting with compliance and client onboarding administration, including AML record maintenance
- Updating spreadsheets, databases, and internal systems
- Processing cashbooks and finance-related data entry
- Handling incoming payments, including banking cheques and processing card payments
- Reconciling petty cash and maintaining accurate records
- Assisting with fee protection claims and annual client renewal invoicing
- Supporting general client administration, including updating details with HMRC
- Supporting reconciliations and record-keeping activities
- Providing reception cover, answering phones, photocopying, scanning, and general office support as required
Requirements
- Previous administration, secretarial, office support, or coordinator experience
- Strong organisational skills and attention to detail
- Good numeracy skills and confidence working with financial information
- Confident using Microsoft Office, particularly Excel
- Professional communication skills and a customer-focused approach
- Ability to manage a varied workload in a busy office environment
- Experience maintaining accurate records and databases
Benefits
- Discretionary performance-related bonus
- Optional private medical insurance (post-probation)
- Optional NEST pension scheme
- 28 days holiday including bank holidays, increasing with service
- Office closure between Christmas and New Year
- Company social events
- Friendly and supportive working environment
